New System for Maintaining Accounts
Stevens & Willey Accountants would like to make you aware of a new system for maintaining accounting records which we have recently started offering ‘Kashflow’.
We feel this system may be a benefit to you and your business.
What is the system and what does it do?
- Automatic Bank Feeds
- Email or print and post invoices and quotations
- Up-to-date information on outstanding customers and suppliers invoices
- Directly submit VAT returns to HM Revenue and Customs
- Access your financial information from anywhere in the world so long as you have an internet connection
- We can log on to help with posting difficult transactions
- We have up-to-date information for providing you, your bank or anyone else with management accounts
- Data is automatically backed-up
Kashflow is a cloud based accounting package which offers benefits far beyond what is currently offered by other accounting packages or spreadsheet based systems.
The most important time saving feature is its ability to link to your business bank account. This will mean you or your bookkeeper do not need to spend hours inputting information from bank statements. Plus the transactions imported with automatically agree to your bank statements meaning no errors and/or omissions.
You can also set up customised quotes and sales invoices. These can both be emailed to customers which will save on paper, printing and postage costs (given the current price of stamps this could quickly add up) or you can print them out and deliver as you normally would. You could also do a mixture of the two depending on who you are sending it to. The customer database will store information such as names, addresses and email addresses meaning you will not have to look them up each time.So long as you update the bank feed regularly, you will have up to information on who owes you money and who you owe money to. This should enable you to keep closer control of your finances.
As this is a cloud based product you are always using the most up-to-date version of the software, you will not have to worry about installing the latest update. The information is not stored on your computer so if you have an IT problem your data could still be accessed from another computer.
As your accountants we can provide the bookkeeping service – keeping the records up-to-date, submitting VAT returns, maintaining supplier and customer data. Alternatively you can do this yourself and contact us if you think we need to look at something. As this is a cloud based solution you will not have to worry about dropping in your back-up to us. We may ask you to bring in certain records depending on the query or to prepare your accounts but often we would be able to assist you without any need for you to visit the office.
How much does it cost?
Kashflow automatically backs-up your data and this is stored in the UK. You will be able to access this data from anywhere in the world so long as you have an internet connection. They have an App you can download to your mobile phone or tablet.
Hopefully, you will be pleasantly surprised as the cost is very competitive. For a basic subscription cost of £12 plus VAT per month, (which we will normally invoice to you quarterly) you will have access to all the above functions, and much more. Additionally, it is possible to sign up for a 14 day free trial so that you can ‘dip your toe into the water’ and see what you think.
What do I do now?
If you would like some further information or want to discuss how the system can assist you in more detail please contact us on 01271 321621. If you are interested in a free trial, we can e-mail an invitation to you. Alternatively, if you would like to pre-register interest in a free Seminar we are hoping to hold in the near future to demonstrate the software, please let us know.